youtube: using styles in ms word for mac 2011

Youtube: Using Styles In Ms Word 2011 How To Manage Them
Youtube: Using Styles In Ms Word 2011 Professional Presentations And

You tell Word the words or phrases to be used in the index by creating a concordance file.

Youtube: Using Styles In Ms Word 2011 Professional Presentations And

His business is creating professional presentations and templates, and he manages the PowerPoint sites indezine.com and ppted.com.

James Gordon is a Microsoft MVP for Macintosh, creator of the InsertPicture add-in for Mac PowerPoint, and an Office trainer.

Then, choose a style from the Style Name drop-down. (In Word 2003, use the Style drop-down on the Formatting menu.) Figure B Use the keyboard for quick access to styles.

Youtube: Using Styles In Ms Word 2011 How To Manage Them

Instead, learn how to manage them, so you can put them to work for you.

There are easy ways to access styles, but sometimes the volume and list order are less than helpful.

In this article, Ill show you how to access Words built-in styles using the Quick Styles gallery, the Styles pane, and the Apply Styles dialog.

Because the Quick Styles gallery offers the quickest route, Ill then show you how to customize this gallery by adding the styles you use most often.

This article uses Word 2010, but Ill supply instructions for other versions when significantly different.

Most of the features discussed in this article arent supported by the earlier.doc versions.

Theres no downloadable example file for this article.

Style basics A Word style is a set of formatting instructions.

To see what that really means, formatting-wise, right-click Normal in the Quick Styles gallery (in the Styles group on the Home tab), and choose Modify.

As you can see in Figure A, Normal claims some of the following format attributes: Font is Calibri Font size is 11 point Alignment is left Line spacing is 1.15 After spacing is 10 point Figure A.

These attributes change from one version to another, so dont worry if your Normal style isnt exactly the same.

In Word 2003, choose Styles and Formatting from the Formatting menu to display the Styles and Formatting task pane.

A character style applies only to what you select, whereas a paragraph style formats whole paragraphs.

There are three other types of styles, but you wont interact with their advanced features very often: Linked: A combination style for paragraphs and characters based on the selected text Table: These styles apply only to Word tables and apply shading and lines Lists: List styles apply to bullets, numbers, indentation, and other list formats I mention these three to be comprehensive, but we wont discuss them further in this article.

Word applies the Normal style ( Figure A ) as you enter text.

By direct formatting, I mean selecting text and manually applying italics, bold, or some other format.

When working with long, heavily edited documents, styles can help.

For instance, lets suppose youre working in a long document with many chapter titles, and you want to change the font for them all.

Do you want to do so manually by finding (and perhaps missing) each title and then making the change--or would you rather modify a style once You can do the latter if you apply a title style to the chapter titles.

Beyond normal formatting, if you plan to take advantage of some of Words more advanced features--such as outlining, the table of contents, and so on--you need to know that these advanced features rely on proper application of Words built-in styles, but theres more to styles than the formatting you see.

We wont discuss these advanced features in this article.) Quick access to styles There are easy ways to access styles.

To use the mouse, select the text or click inside a paragraph.

Then, click a style in the Quick Styles gallery in the Styles group on the Home tab.

With Live Preview enabled, you can hover over a style and see how it looks in the document before applying it.

For keyboard enthusiasts, press CtrlShiftS to display the Apply Styles dialog shown in Figure B.

Then, choose a style from the Style Name drop-down.

In Word 2003, use the Style drop-down on the Formatting menu.) Figure B Use the keyboard for quick access to styles.

Youtube: Using Styles In Ms Word For Mac 2011